Global identifiers screen

This topic provides an overview of the Global identifiers screen and all the settings and buttons on it. However if you require step-by-step procedures on using Global identifiers refer to Using global identifiers.

This feature is only available to administrators, or users who have the Global identifiers manager permission selected on the Edit user screen.

The Global identifiers screen allows you to manage which identifiers are on your white and black lists.

OSS-ESPA administrators can view all black list identifiers but a user who has the Global identifiers manager permission can only view black list identifiers that they have added.

There are three tabs on this screen:

  • Identifiers: this tab lists all the identifiers, such as phone numbers within your OSS-ESPA account that have Enable deconfliction (X-Case data search) selected. The table displays: the identifier, the type of identifier, the number of cases it is in, the case types, whether the identifier is a target or an associate, and if it is listed on the white or black list. Click the arrow alongside the identifier to display all the cases the identifier was in, either as a target or as an associate, along with additional details such as the person name and case type. You can also click the person's name to display all their details, and click the case name to open the case.

  • White list: this tab allows you to add and manage white list identifiers.

    White list identifiers are common identifiers that may provide you with useful case leads, for example, phone numbers of banks, airlines, or stores. The identifier's associated data is then included in OSS-ESPA and in OSS-SRN Express Portal's X-Case queries. This can provide you with useful leads to follow up on, for example a hotel phone number could indicate where a person is currently sleeping, or an airline number could provide the details of a booked flight. The names on the white list are used to identify the phone numbers throughout OSS-ESPA, such as on the ESPA analysis center screen, Sentinel screen, Case Management and IQ packets. CLEAR and Whooster public record requests do not request data for white list numbers.

    • SMS short codes

    • Service provider routing numbers

    • Service providers voicemail numbers

    • Rental car companies

    • Local hotels and motels

    • Storage facilities

    • Correctional facilities

    • Probation/Parole officers

    • Schools Insurance companies

    • Government services

    • Courts

  • Black list: this tab allows you to add and manage black list identifiers.

    • A black list identifier is one that you want to receive email notification for if any other OSS-ESPA or OSS-SRN Express Portal user adds the identifier to a case. No other user, other than your administrator, is aware of any identifiers you add to your black list, and any associated data you add to a black list identifier is never shared with any other user, for example it is not included in the OSS-SRN Express Portal's X-Case query, or used for PRTT and T3 monitoring. If a new case is created which includes a black list identifier then the case creator is not informed that the identifier is on the black list but if the identifier appears in other cases then the X-Case query includes the data from those cases. For example you could include a phone of a Confidential Informant on the black list.

    Adding an identifier to a black list requires higher approval, therefore you must contact your administrator so that they can approve any addition you make. Once approved, you will then receive email notification if any other user adds the identifier to a case.

    OSS-ESPA logs all additions, approvals, updates and deletions of black list identifiers, as well as logging all cases that include the identifier both as a target or an associate.

You can open filters to the right of the screen that allow you to apply a combination of filters based on the type of identifier, number of cases, case type, identifier type, and white/black list category.

If you require information on using Global identifiers refer to Using global identifiers.

You can use the search field to search for either full or partial words and numbers. The search can be performed using letters, numbers, and also - and (). This search field searches for results in the Identifier and Category columns.

Click to clear the search field and update the results displayed on the tab.

Click to add any identifiers that have their check-box selected to the white list. This is useful if you have multiple identifiers you want to add at one time. Alternatively, if you only have one identifier to add you can also use the Actions menu.

Click to remove any identifiers that have their check-box selected from the white list. This is useful if you have multiple identifiers you want to remove at one time. Alternatively, if you only have one identifier to remove you can also use the Actions menu.

If all the identifiers you want to remove came from one uploaded file you can also use the Global identifiers upload screen to delete the file which will also remove all the file's identifiers.

While this screen is open, if you create a new identifier it does not automatically display on this tab. To display new identifiers you must click this icon.

Click to add or remove the selected identifier to or from the white and black lists. The available actions are context sensitive.

Use the search field to search for specific words and numbers. This search field searches for results in the following columns: Identifier, Entry user, Category, Name, Department, Address, Zip code, City and State.

Click to clear the search field and update the results displayed on the tab.

Click to open the Global identifiers upload screen which allows you to upload an existing csv white list. For the file to be of most benefit it must include: identifier, category, name, department, street, zip code, city and state.

Click to export the white list to a csv file. If you have a search applied to the list, only the identifiers matching your search are exported.

Click to add an identifier to the white list. The Add/Edit white list dialog box dialog box opens.

Click to edit the selected identifier. The Add/Edit white list dialog box dialog box opens.

Click to remove the selected identifier from the white list.

Click to remove any identifiers that have their check-box selected from the white list. This is useful if you have multiple identifiers you want to remove at one time. Alternatively, if you only have one identifier to remove you can also use the Actions menu.

If all the identifiers you want to remove came from one uploaded file you can also use the Global identifiers upload screen to delete the file which will also remove all the file's identifiers.

While this screen is open, if you have deleted a white list file on a separate tab then this tab is not automatically updated. To display the current white list identifiers you must click this icon.

Use the search field to search for specific words and numbers. This search field searches for results in the following columns: Identifier, Entry user, Admin approval, Category, First name, Last name, Business name, Address, Zip code, City and State.

Click to clear the search field and update the results displayed on the tab.

Click to add an identifier to the black list. TheAdd/Edit black list dialog box dialog box opens.

Click to edit the selected identifier. The Add/Edit black list dialog box dialog box opens.

Click to remove the selected identifier from the black list.

Click to view a log that details the time and person that added, approved and updated the identifier.

This icon is only displayed if the identifier has not yet been approved by the administrator. Click to approve the identifier as suitable to be added to the black list.

Adding an identifier to a black list requires higher approval, therefore a user must contact their administrator so that they can approve any addition a user makes. Once approved, the user who requested the addition will then receive email notification if any other user adds the identifier to a case.

Click to remove any identifiers that have their check-box selected from the black list. This is useful if you have multiple identifiers you want to remove at one time.